Studio Invoice and Freelance Coordinator

Studio Invoice and Freelance Coordinator-Neiman Marcus

Job Summary:

This Coordinator provides planning, oversight and reporting for all aspects of invoice control and freelance coordination for Neiman Marcus Pinnacle Studio.

Job Responsibilities:

• Responsible for receiving, tracking and processing of all invoicing related to photo production for Neiman Marcus sell and editorial photography.
• Document and record in multiple reporting forms all invoice origins and amounts, in a timely and consistent basis.
• Work closely with Accounts Payable team to track invoice status and establish new vendor accounts.
• Resolve all invoice issues in a timely manner.
• Establish procedures to track all phases of invoice intake and fulfillment.
• Record invoice details into multiple tracking documents.
• Provide Coversheets for each invoice submission.
• Cross reference submitted invoices against Production schedule to verify accuracy.
• Source and schedule necessary freelance and internal talent assigned to daily Neiman Marcus and Bergdorf Goodman production efforts.
• Partner with on-site team members to consistently adapt to schedule changes.
• Consistently source new talent available in a freelance capacity to fulfill creative needs.
• Confirm talent bookings with outside agencies and individuals.
• Collaborate with Studio team to align talent with production needs.
• Report to Studio Manager to insure proper integration of production processes and requirements.

Job Requirements:

• Bachelor’s degree from a four-year college or university preferred
• Demonstrated skill set in thorough and accurate reporting.
• Proficient in working in a Macintosh based work environment
• Skilled in utilizing email, Teams and Microsoft Office software for communication and reporting needs
• Proficient in Excel documentation and formula creation.