Executive Assistant
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The executive assistant is responsible for assisting in scheduling meetings and travel, answering phone, filing, and providing general support of the 9th floor Pacific building
Job Duties
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Assist three Vice Presidents with administrative duties
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Schedule regular and special meetings
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Review and track invoices/prepare expense reports
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Assure confidentiality
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Ability to compose correspondence
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Strong ability to prioritize
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Self Directed/Self Motivated
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Organize and maintain departmental spreadsheets and files
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Maintain executives calendars, ascertain which events require a manager’s presence
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Manage commitments maximizing the Vice President’s time efficiently
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Assists with travel, vacation forms, supplies and equipment needs for the division
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Performs additional tasks as required
Job Requirements
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Managing and Measuring work
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High attention to detail
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Ability to prioritize and independently follow through on all tasks and projects
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Strong oral and written communications skills
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Dependable, adaptable, flexible
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Must be able to use considerable discretion, judgment and diplomacy
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Planning
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Functional/Technical Skills
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Process Management
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Customer Focus
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Knowledge of Microsoft Office
To perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed above are representative of the knowledge, skills and/or ability required.