People Services Coordinator, Human Resources - Beverly Hills

Culture and Engagement 

• Supports engagement and recognition activities for all store Associates 

• Supports Diversity and Belonging to build an environment where everyone is respected 

• Exercises a high degree of confidentiality with sensitive information 

Talent Management & Compliance 

• Maintains regular contact with Associates to stay aware of concerns and answer questions in a timely manner 

• Utilizes exceptional interpersonal skills to when interacting with Associates 

• Serve as point of contact for both corporate merchant, marketing & customer pyramid general associate inquiries regarding policies/procedures. 

• Conduct audits to ensure compliance, including employment eligibility (I-9), timekeeping, and required legal training. 

• Responsible for maintenance of confidential personnel files. Proactively manage PS systems to ensure data integrity. 

Recruitment and Training 

• Supports recruiting process for candidates and assists PS Leaders, as well as Candidates, throughout the selection process 

• Plans, schedules and participates in new hire orientation in conjunction with store leadership teams 

• Support PS team with pre-hire and onboarding activities including payroll setup, I-9 documentation, completion of necessary paperwork, ordering equipment, new hire systems set up, employee badge requests and data entry. 

• Provide general administrative support for PS programs including compensation, benefits, 401k, and other employee programs 

HR Systems and Processes 

• Updates Associate information (e.g., status changes, timekeeping, etc) in People Service systems 

• Maintains accurate people data for expense allocations and reporting purposes 

• Ensure store compliance with all federal, state and local requirements, including employment eligibility (I-9), people-related file maintenance, and required training 

• Process employee terminations including coordinating exit interviews, prepping paperwork, coordinating final checks, and aiding with the exit process and asset collection where needed 

• Generates reports as needed or requested 

• Work alongside PS team to ensure all issues are resolved and escalated if/when necessary. 

• Coordinate, monitor and record COVID-19 testing and results as needed. 

• Perform other ad hoc duties as needed, in support of the overall People Services team. 

Total Rewards 

• Support electronic KRONOS timekeeping system including processing edits/corrections to electronic timecards. 

• Responds to employee benefits questions and leads the annual benefits renewal and open enrollment process, as applicable 

• At least 1 year of administrative support (in People Services / HR office preferred) 

• Ability to communicate to all levels of employees 

• Exceptional organizational skills with strong attention to detail 

• Ability to manage multiple tasks simultaneously 

• Exceptional customer service skills 

• Experience with PS information systems; Oracle, Microsoft Office Suite, Applicant Tracking Systems & KRONOS (preferred) 

• Must be available to work onsite in office multiple days per week 

• Associates must be willing to work a flexible schedule based on business need, which includes evenings, weekends, and holidays 

• "Win together" mentality 

• Basic proficiency with MS Office Product Suite, advanced proficiency preferred 

• Certain roles may require standing, bending, climbing stairs, and lifting and carrying up to 10 pounds