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Executive Assistant, CHRO/CEO

📁
Administrative Support
💼
Corporate
COMPANY OVERVIEW
For over a century, Neiman Marcus Group has served the unique needs of our discerning customers by staying true to the principles of our founders:  to be the premier omni-channel retailer of luxury and fashion merchandise dedicated to providing superior service and a distinctive shopping experience in our stores and on our websites. Neiman Marcus Group is comprised of the Specialty Retail Stores division, which includes Neiman Marcus and Bergdorf Goodman, and our international brand, mytheresa.com.  Our portfolio of brands offers the finest luxury and fashion apparel, accessories, jewelry, beauty, and home décor. The Company operates more than 40 Neiman Marcus full-line stores in the most affluent markets across the United States, including U.S. gateway cities that draw an international clientele.  In addition, we operate 2 Bergdorf Goodman stores in landmark locations on Fifth Avenue in New York City. We also operate more than 40 Last Call by Neiman Marcus off-price stores that cater to a value oriented, yet fashion minded customer.  Our upscale eCommerce and direct-to-consumer division includes NeimanMarcus.com, BergdorfGoodman.com Horchow.com, LastCall.com, and CUSP.com.  Every day each of our 15,000 NMG associates works towards the goal of enabling our customer to shop any of our brands "anytime, anywhere, and on any device." Whether the merchandise we sell, the customer service we offer, or our investments in technology, everything we do is to enhance the customer experience across all channels and brands.
 
DESCRIPTION
The executive assistant is responsible for assisting in scheduling meetings, preparing reports, answering phone, filing, and providing general support.

The executive assistant is responsible for assisting in managing HR projects, scheduling meetings, preparing project plans and PowerPoint presentations, creating Excel spreadsheets, preparing reports, answering phone, filing, and providing general support.

JOB SUMMARY

The Executive Assistant to the CHRO needs to be an organized self-starter with exceptional business acumen and strong analytical, organizational, project management, and communications skills.

The right candidate will need to possess the ability to multi-task and hit time sensitive deadlines. This role will perform advanced, diversified and confidential duties that may be administrative in nature or project based.  The scope will be broad and range from scheduling to having a major role in leading initiatives for the organization. Strong analytical skills are required.  Ability to coordinate events such as board meetings, team meetings, officer meetings is required. 

This role will be exposed to many aspects of the company. Therefore, we are open to candidates who may wish to apply to this position in order to gain experience to expand their career opportunities.

JOB DUTIES

Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Undertakes projects with direction such as preparation of correspondence, reports, presentations, etc. Offers ideas for executive and team improvement and best practices when required or as appropriate.

Owns a portfolio of HR and People-related projects, including maintaining project plans, milestone plans, and project updates and organizing and leading project meetings, as needed.

Supports the CHRO in preparing PowerPoint presentations for executive meetings and board meetings.

Determines when to act for the executives and when to refer problems for personal attention. Handles details of a highly confidential and critical nature including human resource data, budget, forecasts, etc.

 Uses initiative to prepare responses and to assemble background information from many sources. Follows up to ensure that proper and timely action is taken.

Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. May involve preparing high-quality, executive level PowerPoint presentations, Word documents and/or Excel spreadsheets.

Maintains appointment schedules and coordinates meetings including conference calls. Proactively monitor email inboxes and responds on behalf of executive, as requested. Arranges travel and hotel reservations as requested. Assembles information and prepares materials including itineraries. Accurately prepares expense statements.

Coordinates team events (planning, logistics, attendee confirmations, etc.) as requested. Monitors event spend to budget if required/requested. Manages event requests, invoices, and related paperwork as necessary.

Maintains and prioritizes daily action items for personal follow up and management. Assists and relieves the executives of a variety of complex administrative duties involving contact and exposure to proprietary information.

This position will also support the Executive Assistant to the CEO, assisting with projects, matters concerning the CEO’s personal/family support, and other support when needed.

JOB REQUIREMENTS

Strong professionalism, management, communication, customer service, and organization skills

Flexible and able to perform in a fast paced, changing environment

Strong knowledge of Microsoft Office, especially Excel and Powerpoint; Microsoft Project a plus

Functional/Technical

Process Management

Strategic Agility and decision making abilities: problem solver.

Knowledge of Microsoft Office, excellent communication skills and ability to handle situations in a professional manner is essential.  Strong proficiency in PowerPoint and Excel required.

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Dallas, Texas

📁 Administrative Support

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Dallas, Texas

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Los Angeles and San Francisco Applicants: Neiman Marcus will consider for employment qualified applicants with criminal history as required by applicable law.
If you have a disability under the Americans with Disabilities Act or similar law, and you need assistance in accessing our Career Center or wish to discuss potential accommodations related to applying for employment at our Company, please contact ApplicantSupport@NeimanMarcus.com.
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